LedgerFit

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Terms of Service

JR Management Assistant LLC ("LedgerFit", "we", "us") · Last updated: October 24, 2026

1. Agreement

These Terms of Service are a binding agreement between you and JR Management Assistant LLC, a Texas limited liability company. By creating an account or using LedgerFit (app.ledgerfit.pro) you agree to these Terms and to our Privacy Policy. If you use the service on behalf of a business, you represent that you are authorized to bind that business, and "you" includes that business.

2. The service and your plan

LedgerFit is business management software: double-entry bookkeeping, bank feeds, financial reports, check printing, budgets, and related tools. What each subscription plan includes is described on our pricing page and on the Modules page inside the application, which are the current description of each plan at any given time. Features may evolve; we will not materially reduce the core service you pay for without notice. Features marked as upcoming or "coming soon" are not part of any plan until they are released.

3. Fees, billing, and renewal

Paid plans and modules are billed as subscriptions through our payment processor (Stripe) using the payment method you provide at checkout. Each plan or module is billed monthly or, where the application offers it, annually, at the price shown on our pricing page and in the application when you buy it. Subscriptions renew automatically at the end of each billing period, monthly or annual, until cancelled. You may cancel at any time from the application; cancellation takes effect at the end of the billing period already paid, monthly or annual: you keep the features of that plan or module until that date and may reactivate it before then. No partial refunds are given for the remainder of that period, except where required by law. If a renewal payment fails and is not resolved, the paid features of that plan or module may be turned off as described in Section 16; this does not delete your data. If you later pay the overdue invoice before the subscription is cancelled, those features are turned back on without a new purchase; if it was cancelled, you can buy the plan again from the application. We may change plan prices with at least 30 days notice before the change applies to your next renewal. Fees do not include taxes we are required to collect, which are added at checkout where applicable.

Some charges depend on how you use the service. The Payroll module adds a charge for each employee paid in a monthly period above the number of employees included in the module, and that charge is billed monthly even when the Payroll base price is billed annually. The point of sale module is billed per location: adding a location beyond those already paid for charges, when you confirm, the prorated amount for the rest of the current billing period, which the application shows before you confirm; removing a location stops its charge from the next billing period, with no credit for the current one. When you switch a plan from monthly to annual, or change your CRM storage plan, the change is prorated: the unused part of what you already paid for the current period is credited toward the new price.

If your access was purchased through the JR Management client portal, your billing relationship for the subscription is with JR Management under the terms of that portal, and Sections 3 and 16 apply to you as described for that channel.

Payments you accept from your customers. When you accept card or other online payments from your own customers through LedgerFit (invoice and statement payments, sales receipts, the QR code at the table, the card reader, and reservation deposits), Stripe processes the payment on a Stripe account in your business's name (your "Connected Account"), under the Stripe Connected Account Agreement and the Stripe Services Agreement, which you accept when you connect your account. LedgerFit is not a bank, a money transmitter, or a payment processor: Stripe settles those funds directly to the bank account registered on your Connected Account. You must register the Connected Account with your own business's legal name, tax identification number, representative, email, and bank account, never with another person's or another business's information, and keep that information current with Stripe.

Transaction fees. For each successful payment, your business pays a single transaction fee, shown in the application before you turn payments on. As of the date of these Terms, it is 3.3% + $0.30 for online payments (invoices, statements, sales receipts, the table QR code, and reservation deposits) and 2.79% + $0.15 for in-person payments with the card reader. That fee includes Stripe's processing fee, which Stripe deducts directly from your Connected Account, and LedgerFit's platform fee, which is deducted from each payment as an application fee. We may change these rates with at least 30 days notice. When you refund a payment, the transaction fee is not returned, except where the law requires it.

Refunds, disputes, and negative balances. Your business is solely responsible for the goods and services it sells and for every refund, dispute, chargeback, reversal, card network fine, and dispute fee (Stripe currently charges $15 per dispute) related to the payments it accepts; Stripe debits those amounts from your Connected Account. If your Connected Account cannot cover an amount and we are required to pay it, you must reimburse us on demand, and we may recover it from your payment method on file or from amounts we owe you. If you disconnect a Connected Account or connect a different one, refunds and disputes for earlier payments continue to be handled through the account where each payment was made; do not close that account with Stripe while refunds or disputes may still arise. Stripe issues any required Form 1099-K to the Connected Account; LedgerFit does not file information returns for the payments your business accepts.

4. Not professional advice

LedgerFit is software, not an accounting firm, law firm, or tax advisor. Reports, tax worksheets (including the tax organizer), and the output of the built-in assistant ("Arva") are informational tools based on the data you enter. They are not certified financial statements, filed tax returns, or professional advice. You are responsible for reviewing your records and consulting a qualified professional (CPA or attorney) before making tax, legal, or financial decisions.

5. Your data and responsibilities

You own your business data. You are responsible for the accuracy of the information you enter, for maintaining the security of your credentials and two-step verification codes, and for using the service lawfully. You control who joins your organization and what role each person has; actions taken by people you invite are your responsibility. You agree not to attempt to breach, probe, or overload the service, not to use it to process data of third parties without authorization, and not to use it for any unlawful purpose.

Biometric time clock. If you enable the optional payroll time clock that verifies an employee's identity with a facial scan, you act as the employer and data controller for that biometric data, and LedgerFit processes it on your behalf only to identify the employee at clock-in. You are responsible for giving each employee the required notice and for obtaining and retaining their written consent before any facial biometric is captured, as required by the Texas Capture or Use of Biometric Identifier Act (CUBI) and any other law that applies to you. The application will not store an employee's reference photo until consent is recorded, either by the employee in the app or by a manager who confirms in the app that the employee signed a written consent that you keep. You agree not to enable the feature for anyone who has not consented, and to act promptly on any written withdrawal of consent: a withdrawal the employee requests in the app is executed automatically after 14 days if you have not executed it, and a withdrawal sent to you in writing (including one from a former employee, whose access to the app ends at termination) must be executed by you in the app. The application destroys an employee's biometric automatically when the retention period you set after termination ends, never more than one year. If you turn facial recognition off at the time clock, the clock stops comparing faces immediately and the application destroys every reference photo of that business; turning it back on requires each employee to consent and enroll again. Biometric data is never sold and is not included in data exports. How LedgerFit stores, uses, and destroys this data is described in Section 13 of our Privacy Policy.

CRM file storage. The CRM includes 5 GB of file storage per business for the files that you and your clients upload (job photos, PDFs, and documents) attached to quotes, invoices, and the client portal. Paid storage plans that add 20, 50, or 100 GB are described on the Modules page inside the application. Only images and PDF files are accepted, each file has a size limit shown in the application, and the system may reject a file whose content does not match its declared type. You are responsible for the content you upload and share with your clients. When your business reaches its storage quota, new uploads are paused until you free up space or upgrade your plan; we do not delete anything. If you downgrade or cancel a storage plan, your existing files remain accessible and downloadable; only new uploads are blocked while your usage exceeds the quota then in effect. We never delete your files because of a plan change. Deleting a file removes it from the portal going forward; copies your client already downloaded are outside our control.

6. Importing and resetting data

LedgerFit can import a journal from a spreadsheet you provide. You are responsible for the accuracy of that file; we show you a preview of what will be created before anything is written, and entries that do not balance are reported to you and not imported. LedgerFit also offers a reset that permanently deletes the accounting records of a business so it can be re-loaded from another system. That action cannot be undone, requires typing the business name to confirm, is refused for periods already closed, and is recorded in the audit log. Keep your own copy of any source file before importing or resetting.

7. Electronic records and signatures

You consent to transact with us electronically, as permitted by the federal ESIGN Act and the Texas Uniform Electronic Transactions Act (UETA): agreements, disclosures, and notices may be presented and accepted within the application or sent to the email address on your account, and they satisfy any requirement that a record be in writing. You agree that the electronic signatures described below are your legal signature, and that you will not deny the validity of a record or signature solely because it is electronic.

  • Document signature ceremonies. Where a document is signed through our signature provider (DocuSeal), the signed document and its completion certificate (including the signer's name, email, and technical metadata) are the record of that signature.
  • Check signing. A check is signed inside LedgerFit by an enrolled signer who confirms with a one-time verification code. You adopt that confirmation as the authorized signature of your business on the check, and you are responsible for keeping signer enrollment current and verification codes private.

You may withdraw your consent to electronic records by closing your account; withdrawal does not affect records signed or delivered before it.

8. Check printing

LedgerFit can generate printable checks, including the magnetic-ink character line (MICR) that banks read, formatted to United States banking standards, for you to print on blank check stock that you supply. LedgerFit is software, not a bank or money transmitter: we never hold, receive, or move your funds. A check printed with LedgerFit draws on your own bank account under your agreement with your bank.

You are responsible for:

  • the accuracy of the bank routing and account numbers you enter for each checkbook, and of the payee, amount, and date of each check you approve;
  • using quality blank check stock compatible with bank processing, and printing at 100% scale on a printer suited to check printing;
  • calibrating your printer with the calibration sheet we provide, and verifying a sample check with your bank before relying on checks printed with the service;
  • having sufficient funds when a check is presented for payment; and
  • the physical custody of your blank stock and of every printed check, and the authority of the people you enroll as signers.

To protect against duplicates, each check can be printed at most twice: the original and one reprint, which requires a documented reason. After that, the check must be voided and reissued under a new check number. Every print, reprint, delivery, void, and reissue is recorded in the audit log. Voiding a check in LedgerFit updates your books only; it does not stop payment at your bank. To stop payment on a check that has left your custody, contact your bank.

We do not guarantee that any particular bank will accept or process a printed check: acceptance depends on your bank, your stock, and your printing. The MICR font and check layouts are provided under a commercial license held by JR Management Assistant LLC; you may not extract, copy, or redistribute the fonts, templates, or generated check designs, and you may use generated checks only for your own business.

9. Bank connections

Bank connectivity is provided through Plaid Inc. By connecting an account you authorize us and Plaid to retrieve your transaction and balance data from your financial institution; Plaid's treatment of your data is described in the Plaid End User Privacy Policy. We never see or store your online banking credentials, and the connection tokens we hold are stored encrypted. You may disconnect a bank at any time, which invalidates the connection credentials.

10. Tax e-filing

Where LedgerFit offers electronic filing (for example, Forms 1099 and, with the Payroll module, Forms 941, 940, and W-2), filings are transmitted through an authorized IRS e-file provider (TaxBandits). You are responsible for the accuracy and timeliness of the information in each filing and for reviewing and approving it before transmission. Filing statuses (accepted, rejected, and their timing) are determined by the IRS, the Social Security Administration (for Form W-2), or the state agency and reported to us by the provider; we surface them to you as received and notify you of acceptance or rejection, but we do not control them. Corrections, amended filings, and any penalties or interest arising from information you approved are your responsibility.

A per-form fee applies to every form you transmit: each recipient form in a 1099 filing, each employee form in a W-2 filing, and each Form 941 or Form 940 return (one return is one form). The fee is the same for every form type, is shown in the application before you confirm, and is charged to the payment method on file with our payment processor at the moment you confirm the transmission, before anything is sent; filing requires a payment method on file. If the charge does not go through, nothing is transmitted. If the transmission to the provider fails, the charge is refunded in full. Once a filing has been transmitted, the fee is not refunded if the IRS, the Social Security Administration, or the state agency later rejects it, and transmitting a corrected filing is a new transmission with its own fee. This fee applies to every organization that buys its plan in the application; none is exempt. Accounts provisioned through the JR Management client portal are not charged here: they include an annual allowance of forms under their plan, which counts every form type listed above, and any forms beyond that allowance are billed by JR Management at the rate stated in their plan.

11. Third-party services and availability

LedgerFit is built on third-party services, including Vercel (hosting), Neon (database), Clerk (sign-in), Stripe (payments), Plaid (bank connectivity), TaxBandits (tax e-filing), DocuSeal (signatures), Anthropic (AI), AWS (document storage and text extraction), Resend (email), Cloudflare (network), tawk.to (support chat), Sentry (error monitoring), and Google Maps (address autocomplete). We do not operate these services and do not promise a specific level of availability for the parts of LedgerFit that depend on them. The service may be interrupted by maintenance or by an outage of one of these providers; we will work to restore access, but we are not liable for losses caused by an outage, degradation, or discontinuation of a third-party service, or by any event beyond our reasonable control (including internet or power failures, acts of government, and natural disasters).

Some features are subject to the provider's own end-user terms in addition to these Terms, including Plaid (bank connections), Stripe (payments), DocuSeal (signatures), and TaxBandits (e-filing). Where an operation is performed by a third-party provider, our total liability for that operation is limited to the lesser of the cap in Section 14 and the amounts we actually recover from that provider for your claim, because our own recourse against these providers is itself contractually limited.

SMS program. Businesses on LedgerFit may send transactional text messages to their own customers (invoice payment links, payment confirmations, and appointment reminders) through our messaging provider. Consent is collected by the business from its customer, as documented in the SMS Consent Policy at https://app.ledgerfit.pro/legal/sms-consent. Recipients can reply STOP to opt out and HELP for help. Message and data rates may apply and are charged by the recipient's carrier. Wireless carriers are not liable for delayed or undelivered messages. The business is responsible for having its customer's consent before recording a phone number for messaging.

12. Intellectual property

We own the LedgerFit software, brand, and design, and we license the fonts and check templates described in Section 8. You receive a limited, non-exclusive, non-transferable right to use the service for your business while your account is in good standing. Your business data remains yours.

13. Disclaimer of warranties

The service is provided "as is" and "as available". To the maximum extent permitted by law, we disclaim all warranties, express or implied, including merchantability, fitness for a particular purpose, and non-infringement. We do not warrant that the service will be uninterrupted or error-free.

14. Limitation of liability

To the maximum extent permitted by law, our total liability for all claims arising from the service is limited to the fees you paid us in the twelve months before the claim. We are not liable for indirect, incidental, special, or consequential damages, including lost profits; penalties or interest assessed by tax authorities arising from the data you entered or filings you approved; losses from checks you printed, signed, or delivered (including a bank's refusal to process a check); or losses caused by third-party service outages as described in Section 11. Some jurisdictions do not allow certain limitations, so parts of this section may not apply to you.

15. Indemnification

You will defend and hold us harmless from third-party claims arising out of the data you enter, the checks you print or issue, the filings you approve, or your violation of law or of these Terms, except to the extent the claim is caused by our own breach of these Terms.

16. Termination

You may close your account at any time. We may suspend or terminate accounts that violate these Terms, and we may suspend paid features for non-payment as described in Section 3.

What happens to your data after a cancellation depends on how you bought your plan. If you cancel a plan or module bought in the application, it stays active until the end of the billing period already paid (Section 3). After that, the features of that plan or module turn off, and if it was your accounting plan your organization moves to the free Core plan; the cancellation does not delete your data. If your organization then exceeds a limit of the plan it keeps (for example, the number of businesses, bank connections, or users), you choose which ones stay active, and the rest become read-only, with their data intact and still visible in reports and exports, until you buy a plan again.

If your access was purchased through the JR Management client portal, your account may be suspended when payment fails and that portal reports it: suspension blocks access without deleting anything, and access is restored automatically once payment succeeds. If that portal reports a cancellation, access to your organization is blocked from that moment and your data is kept intact for 60 days from the cancellation. When those 60 days end, we email the owner of the organization a link to download a complete export of its data, valid for 7 days. No sooner than 7 days after that email is sent, your organization's data may be permanently deleted from the service. If the portal reactivates your account before then, nothing is deleted.

Upon closure you may export your data, and we will retain and dispose of records according to our Data Retention and Disposal Policy and applicable law.

17. Support

Support is provided by JR Management Assistant LLC in English and Spanish through the in-app chat and by email during business hours, Central Time. Support staff can see your name, email address, and the messages you send in that chat. We do not ask for your passwords, full tax identification numbers, or banking credentials, and you should never send them through support.

18. Governing law

These Terms are governed by the laws of the State of Texas, without regard to conflict of laws rules. Venue for any dispute lies in the state or federal courts located in Harris County, Texas.

19. Changes and contact

We may update these Terms; material changes will be posted on this page with an updated date, and continued use constitutes acceptance. This document is published in English and Spanish; if the versions differ, the English version controls. Contact: JR Management Assistant LLC, Kingwood, Texas. info@jr-managementasst.com